There are times when you'd like to request a room or resource even though another event has it booked. For example, if there's a weekly Bible Study every Monday afternoon that uses the Fellowship Hall, and there's a one-time event, like a wedding, that would like to use that room, you'd want to request the room and see if the Bible Study is willing to move. Conflict Resolvers can make the choice between the Bible Study and the wedding for that one time.
Watch how to set up your Conflict Resolvers then set them up by following the steps below.
Conflict Resolvers are people who have ultimate say over what event is more important than the other, so not many people should have this permission. However, there must be a conflict resolver in every account, so you cannot remove the permission if you are the last Conflict Resolver.
To make someone a Conflict Resolver, go to a person's profile and check the box next to Conflict Resolver.
In order to be a Conflict Resolver, the person must have Event Administrator or Organization Administrator permissions.
By default, all Organization Administrators will be Conflict Resolvers. To remove that permission, uncheck the box in their profile.
Create the Conflict
Request an Already-Reserved Room or Resource
When someone requests a room or resource that's already reserved, a conflict warning will show before the room or resource can be reserved.
Enter any notes or requests in the Additional Notes field then select Save.
If you requested a room or resource and need to edit the notes or cancel the request, select the room or resource for the Reservation Block.
Select the text box to change the notes or choose remove request to delete the room or resource from the request.
Resolve the Conflict
The Conflict Resolver(s) will receive an email notifying them of the conflict 30 minutes after the conflict was created. The time delay allows Event Owners to make changes to the event, so all requests go out at one time.
Select Notifications to resolve the conflict on the Notifications page.
From the Notifications page, view the Conflicts created by requested rooms or resources.
Select Resolve... to decide which event should get the room or resource.
The icon for Notifications only shows when there are requests.
- Choose the event which will receive the room or resource.
- View exactly when the conflict takes place and with which room or resource.
- Add a note to send to the Event Owner who will not receive the room or resource.
Approve or Reject Remaining Requests
Once the Conflict Resolver chooses which event will receive the room or resource, Approval Groups can then approve or reject the room or resource.