Edit Recurring Reservation Dates

This tutorial will walk you through changing a date or dates for a recurring event. So the next time you have to rebook your Wednesday night small group because the carpets are being cleaned, you'll know how.

Reservation Blocks

Reservation Blocks

Reservation blocks show you the dates and times that an event is taking place on. We list all of your reservation blocks for you on the left side of the screen, under the Calendar. The reservation blocks will only show up for the day you have selected on the calendar above. In the picture example above I have the 12th of the month selected, and so the reservation blocks displayed below only pertain to that date.

You can click on a reservation block to view more information about that event.

Editing Reservation Blocks

Editing Reservation Blocks

Once you click on a reservation block, you'll see a lot of information apear on the screen.

1) The name of the folder and event the reservation block belongs to.

2) Event details, such as approval status, event owner, and if applicable event notes (not shown in our screenshot)

3) Date and time, and where to modify, reschedule, or delete the date of the event.

 

Number three is what we want to focus on right now. You want to click one of those three options depending on how you need to change the reservation block dates.

 

Deleting

Deleting

Is the event cancelled? You'll want to delete it. You can choose to delete just one date, or you can choose to delete all dates from a specific day and after. If you need to delete two dates that are back to back, you would need to complete this step twice

 

Reschedule

Reschedule

Do you need to temporarily move this Wednesday meeting to a Thursday for only this week? Then you want to select the Reschedule option. Again just like with deleting you can choose to reschedule just one date or all the dates following the date you selected. If you need to only reschedule a few dates, you'll need to repeat this step for each date.

Modify

Modify

Does your event have a guest speaker who requires a mic and a whiteboard, and normally these resources aren't needed for your event? You don't want to book it for every night. Instead, you will want to modify the date of the guest speaker to include those extra items.

 

Note: Changing rooms that you meet in or resources for the event will send out another approval request, and your event will not show as "Approved" until the changes has been approved.

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