Planning for Setup and Teardown

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Some events require a little more work than others, like time to set up the event and tear down afterward. Include setup and teardown times in your events, so the rooms and resources can't be booked for other events during those times. 

From your event page, look at the When under the reservation block to make sure the time covers setup and teardown for the event.

reservation block on event

If it doesn't currently cover setup and teardown, click that reservation block then Reschedule all future events to a different timeframe, making sure to include time for setup and teardown.

You won't be able to create additional times to the Event Schedule until you adjust the time of the whole reservation block.

If you adjust the time of the reservation block, you'll need to get reapproval.

Add Other Times to the Event Schedule

Once you've rescheduled your reservation block, you can create other times from the Event Schedule section.

Before adding other times, edit the time that already exists by clicking it.

Edit first time

Enter the times you want to publish on your calendar for this event and click Save.

edit times

Click New to add your first additional time.

Add time

Fill out the new time:

  • Enter the title of the specified time then set the times for that portion of the event.
  • Uncheck the boxes that place this item on your public calendar and kiosks since this time is not necessary for people to know.

Click Create to add the time to the Event Schedule, and then rollow those steps to create more times.

enter start and end, remove cal options

Once you've added the Setup and Teardown times, your event is ready to be approved.

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